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Google Apps at VCU

G Suite at VCU allows students to take advantage of Google’s cloud-based services.  G Suite allows students easy collaboration via email, chat, video conferences, social media, real-time document collaborations and more, all while maintaining their “eID” email address. 



Google's Gmail application has some powerful features.  With an unlimited amount of space, you can forget about quotas.


Managing and getting in touch with contacts is as easy ever with Google contacts.

With Google Calendar, you can keep a calendar for yourself, share another with your team, and subscribe to public calendars to stay up on all the great events on campus.

Access, organize and share all your files from any device, anywhereEnjoy unlimited storage with your VCU apps account. 


Tips & Tricks


Desktop experience

With Google Drive File Stream, you stream your Drive files directly from the cloud to your Mac or PC, freeing up disk space and network bandwidth. Because Drive files are stored in the cloud, any changes you or your collaborators make are automatically updated everywhere. You’ll always have the latest version.

 Go to Google Drive File Stream for more information. 


A Google Group is an online environment for discussing items related to a particular subject, such as Google Training or Committee XYZ.   Members are added to the group by the owner of the group, and the group will be assigned a specific email address.  A group can contain multiple topics. Topics are different discussions related to the group's subject. Topics in a group about Google Training might be “What content show we include in a workshop?” or “Post topics for Monday's meeting.”   Topics can contain multiple posts. Posts are replies from readers to the topic.

Google Groups allows you to have online and email groups. Here are some things you can do with Google Groups:

  • Engage in discussions about a particular subject.
  • Create a question and answer staff support group for a project.
  • Organize meetings or conferences among members of a group.
  • Read group posts through email (everyone) and/or the online interface (VCU domain only).

There are two types of Google Groups user roles: participants and administrators. Members subscribe to groups and participate in group discussions. Administrators create new groups and manage group members, discussions, and other settings. A role's permissions determine what a user can do within a group.

Students may create their own Google Group.  

Get started with Google Groups

Sharing between Faculty/Staff & Students


Please note: Google Groups are different than groups created in your personal Contacts.  Learn how to create a Contact group here.


Hangouts is a way to communicate instantly no matter what device you’re on. Whether you’re using a computer, an Android, or iOS device, you can access conversations in one place. Turn any Hangout into a live video call with up to 25 people or just choose a contact to start a phone call.

Desktop experience

With Hangouts, you can always connect with others, even from your computer. And your conversations are always synced, so it’s easy to pick up right where you left off. 

Mobile experience

Hangouts transitions effortlessly between desktop and mobile (Android and iOS) so you can start a Hangout on your computer, and continue it on the go!

Quick starts
Hangouts Meet

Hangouts Meet is a new video meeting option from Google that makes scheduling and joining a meeting easier. Whether you’re using a computer, an Android, or iOS device, you can access meetings in one place. Meet supports up to 25 people at once.

Note: Dial in from a phone is not available for VCU


Desktop experience

With Hangouts Meet, you don’t need to schedule a meeting, just go to to start a new meeting or join a scheduled meeting.


Mobile experience

Hangouts Meet is available for mobile devices (Android and iOS) so you can meet on the go! Download and install Google Meet from the play store or the app store.

Quick starts

With Google Sites, you and your team can easily build and publish internal web sites. Use a WYSIWYG editor or work directly with HTML. You can even embed Google calendars and other gadgets on your site!

Getting started with Sites
Create a site, add and edit pages, and share your site with others.

Web Standards & Guidelines
The standards apply to all websites on all VCU web servers and other domains that include VCU branding into their site. Sites created in the VCU Google domain contain / and must adhere to VCU standards and guidelines.

Sharing between Faculty/Staff & Students


Create, share, and work together on notes and lists. Make to-do lists, transcribe voice memos, take photos as reminders, and more.

Get started with Keep

In the G Suite Learning Center, you will find easy to follow steps that walk you through how to use Keep, tips, FAQs and a cheat sheet you can print off for easy reference while you are getting familiar with Keep. 

Google Keep Help Center
Go to the Help Center for more instructions on using Google Keep.

Learn how to use Google Keep on the computer, Android, iOS devices and the Chrome extension. Create and edit notes and lists, organize, search your notes and lists. Set reminders that will show on your calendar and troubleshooting issues.